Rewrite of Current Acceptable Use Policy

In highlight, the organization implements an acceptable use policy where technology users are requested to adhere to specific guidelines provided by the organization. The current acceptable use policy requires employees to uphold the organization’s moral, ethical, and professional code, such as the limitation to accessing pornography, affirm compliance to the federal, state, and the external mandated laws, as well contracts, licenses, and rules. Users are encouraged to avoid participating in the illegal application of technology, conform to privacy requirements, as well as adhere to the reliable use of technology resources. Users are also requested to observe code 771.10 E-mail Guidelines, 77.20 Mobile Device Guidelines, 77.30 Participation in Social Guidelines and 77.40 Web Search Guidelines. However, this is insufficient, and the following should be considered. 

Rewrite of Financial and Company Resources

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Ideally, the current user policy did not consider the impact of diversity at the workplace or detailed the essence of morality and ethics. The acceptable use policy is configured to protect employees first while failing to consider the relationship between employees and other section of stakeholders. The policy should consider revising and integrating a passwords policy that authenticates employees. The rewrite considers the essence of employee collaboration with other I.T administrations and other departments. The policy should consider the following

  • Organizational structure is applied when authorizing access to financial and company resources.
  • The disciplinary action should address issues of honesty, performance, misconduct, and safety.
  • The policy should try retaliation of the policy, hoping at protecting employees against organization aggression
  • The policy should look forwards towards promoting safety and best practices that are applicable to relevant local, state, and federal laws, especially when it comes to company resources and finances
  • Ranking of penalties that surrounds the nature of the passwords policy

 Calder (2005) believes that acceptable use policy is one surrounding organization-wide policy definitions based on the existing appropriate application of resources (p. 69). However, the question of morality surfaces in shaping to what extent an employee might agree to the policy. This encourages the need to strengthen the policy through flexibilities.

Rewrite Company Signature & Email

Furthermore, in improving the current acceptable user policy, one should consider developing the organization’s Corporate Code of Conduct and the Company Ethical Policy; both that further define the abilities and limitations of individuals. Herzig et al. (2013) believe that a reliable policy should define employee expectations for the internet facility on a computer, based on the frequency and the measured systems. The policy rewrite should consider

  • First-time offenders are treated as misdemeanors while repeat offenders are treated as a felony
  • Rude and malicious email accompanied by ambiguous and duplicated signatures are treated as misdemeanors but can be handled outside the organization based on the local, state and federal laws.
  • Offenses attract a no retaliation policy, where other employees are requested to use the due process of the law instead of retaliating such attacks.
  • The company signature and email policy are also defined under the passwords and technology policy, where both should help define the extent of the breach.
  • Employees are requested to respect the moral code of deontology, where they are not expected to act out of malice. Abuse of the moral code is treated as a misdemeanor.

The company is mandated with the responsibility of disclosing possible privacy policies and user practices to employees, further guiding them on what they are expected to do to improve procedures and options of relationships. The focus should further look on alternatives of protecting information while avoiding possibilities of improper conduct. 

Rewrite of Enforcement of Improper Use Penalty

Employees should be encouraged to redo the oral exam. It is important to tests natural law first, before imposing humankind law that carries with it punitive measures. In this hybrid system, the goal is to avoid the possible punitive measures that might constrain employees from achieving service delivery. Generating acceptable behavior should not be imposed but rather inspired. Employees should be encouraged to own, belief, and be responsible for the company’s growth. Employees should also be motivated to act professional, drawing both intrinsic and extrinsic interests. Under this rewrite, the following should be considered

  • Employees should not hide or act out of malice when handling company emails
  • Employees are requested to report incidences of breach of policy by other employees
  • The organization should install a crawler to monitor illegal and undesirable activity during the usage of computers. 
  • Users are required to sign the improper use penalty application, which defines illegal activities and the consequences.

References

Calder, A. (2005). A business guide to information security: How to protect your company’s IT assets, reduce risks and understand the law. London: Kogan Page.Herzig, T. W., Walsh, T., & Tuleya, L. G. (2013). Implementing information security in healthcare: Building a security program. Chicago, IL: Healthcare Information and Management Systems Society.

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